Key Indicator

Sub-metric

DVV Clarification

Supporting
Documents

4.1 Physical Facilities

4.1.3 Percentage of classrooms and seminar halls with ICT- enabled facilities such as smart class, LMS, etc.

1. Tabulated list of all class rooms/seminar halls (labs/workshops to be excluded) with sl. no., room no, room name, department, facilities such as LCD, Wi Fi, LAN facility etc. in excel sheet.

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2. tabulated list of class rooms/seminar halls with sl. no., room no, room name., department, facilities such as LCD, Wi Fi, LAN facility, smart class rooms, etc., attested by Principal.

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3. geotagged photographs of all class rooms, with equipment and facilities along with time table sheet (related to the room) and seminar halls with captions and dates highlighting the facilities available in the rooms/halls.

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4. share the weblink for additional details & tabulated list of class rooms the weblink search should land on the respective document and not to any other menu or another weblink, or google drive.

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4.1.4 Average percentage of expenditure, excluding salary for infrastructure augmentation during last five years (INR in Lakhs)

1. audited statement of income and expenditure account of the college, highlighting the expenditure on infrastructure improvement considering construction of new building, purchase of new equipment, purchase of furniture and fixtures, purchase of new vehicles for academic purpose. excluding library books & journals from the audited income & expenditure statement., for each year for all the 5 assessment years certified by the external auditor and countersigned by Principal.

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2. audited balance Sheet of the college for all the 5 assessment years certified by Principal.

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3. receipts and payment account of the college for all the 5 assessment years certified by Principal.

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4. audited income and expenditure accounts highlighting infrastructure augmentation expenditure, year wise, in the college Income and expenditure accounts certified by external Auditor and countersigned by Principal.

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6. utilization statement for the infrastructure maintenance for 5 assessment years certified by Principal.

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4.2 Library as a learning Resource

4.2.2 The institution has subscription for the following e-resources

1. the letter/details of subscription /member ship in the name of HEI for the e-resources selected by HEI with full details , attested by Principal.

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2. letter of purchase of software/ e-resources in the name of the College attested by Principal

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3. Copy of bills/invoices and payment details in the name of the College, for each year, for all the 5 assessment years, attested by Principal

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4. highlighted portion of the audited Income and Expenditure account showing the total amount spent on e-resources, certified by external auditor and countersigned by Principal substantiating the amount spend on e-resources.

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5. Please provide documents with clarity and readable form and in English, certified by Principal.

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6. Please provide screenshot of the available software applications and facilities showing the name of HEI as viewed on the screen

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7. Provide the link in the institutional website for the selected options for verification.

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4.2.3 Average annual expenditure for purchase of books/e-books and subscription to journals/e- journals during the last five years (INR in Lakhs)

1. bills/ invoices and payment details and membership/subscription details of books/eBooks, journals/e-Journals, year wise, attested by Principal.

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2. audited Income and Expenditure accounts in the name of the College, highlighting the expenditure for procurement of books/eBooks and journals/e-Journals, for each year, for all the 5 assessment years, certified by external auditor and countersigned by Principal

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3. Certified document from Principal, showing details of each e-resources and the annual expenditure of each of the e-resource

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4. Provide link to College web site to use the e-resources facilities.

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5. Please provide documents to support subscription to N-list making HEI eligible for access to shodh sindhu.

4.2.4 Percentage per day usage of library by teachers and students (foot falls and login data for online access) (Data for the latest completed academic year)

1. copy of library login/logout -register of teachers and students for the last academic year of assessment period, attested by Principal.

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2. screenshots for the last academic year of assessment period for online access facility

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3. upload last page of accession register detail in the web site and provide the link

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4.3 IT Infrastructure

4.3.3 Bandwidth of internet connection in the Institution

1. copy of document of agreement with the service provider for the leased line connectivity, attested by Principal.

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2. Paid bills/Invoices for one quarter ( 3 months) of the last completed academic year of the assessment period, indicating internet connection plan, speed and bandwidth in the name of the College, (English translated document) attested by Principal.

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3. Please provide E-copy/copy of document of agreement with the Service Provider, attested by Principal. (Please ensure that scanned images are readable)

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4. Any other document from the service provider, indicating internet connection plan, speed and bandwidth and the HEI‟s name, attested by Principal

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5. Snap shot of speed test for Wi Fi/internet facility will not be considered, Broadband connections cannot be considered.

4.4 Maintenance of Campus Infrastructure

4.4.1 Average percentage of expenditure incurred on maintenance of infrastructure (physical and academic support facilities) excluding salary component during the last five years(INR in Lakhs)

1. audited statement of Income and Expenditure account of the College, highlighting the expenditure on repair and maintenance and AMC for physical & academic facilities for each year for all the 5 assessment years certified by the External Auditor and countersigned by Principal.

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2. audited Balance Sheet of the College highlighting the entries for 4.4.1 , for all the 5 assessment years certified by Principal. Please provide the computation of the total expenditure in 4.4.1 from which statement the amount is arrived

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3. Receipts and Payment account of the College for all the 5 assessment years certified by Principal

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4. audited Income and Expenditure accounts highlighting infrastructure repair and maintenance and AMC for physical & academic expenditure , year wise, in the College Income and Expenditure accounts certified by external Auditor and countersigned by Principal.

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5. Copy of voucher / receipts/ bill for the amount spend for maintenance & repairs signed by the receiver and counter signed by Principal.

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6. Mode of payment of the expenditure with date, amount paid, to whom paid, how paid etc. attested by Principal.

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7. Please ensure that amount for 4.4.1 given in the attached data template & HEI input in DVV Portal are tallying and is included in EP 4.2 and not included in metric 4.1.4 and to be certified by Principal

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